Te Vara Nui Village

TERMS AND CONDITIONS

A deposit of NZ$1000.00 is required to confirm your booking. We reserve the right to release your pencil booking if the deposit is not received within 14 days (10 working days) from the day it is requested.

FINAL CONFIRMED GUEST NUMBERS

It is mandatory to provide Te Vara Nui Village with FINAL CONFIRMED GUEST NUMBERS within 14 days (10 working days) prior to the wedding. If there is a reduction in guest numbers after the stated period of 14 days, NO REFUNDS will be given. Te Vara Nui reserves the right to charge for this number of guests and increases to this number will be accepted up to 48 hours prior to the wedding.
We require a payment of 60% of the estimated final account 8 weeks (2 months) prior to the wedding and the remaining 40% balance to be paid two weeks (10 working days) prior to the wedding.
 
PAYMENT
We accept cash, Master Card, Visa and American Express credit cards, international bank transfer* and bank cheques*.
* Any applicable bank transfer and bank cheque fees are the responsibility of the client and should be added to the amount being transferred.
 
LIABILITY
The client agrees to take full responsibility for their guests and any suppliers on premises. Any damage to the property is the responsibility of the client and will be charged at cost.
Te Vara Nui Village is not liable for any person/s injured as a result of their own actions. All children must be closely supervised around the water and it is the responsibility of their parents or caregiver to supervise them.

CANCELLATIONS

All cancellations must be received in writing (e-mail with an accompanying phone call is accepted for international clients)
90 days or more;
An administration fee* will apply to all cancellations 90 days or more prior to the function date.
60 – 30 days
Cancellations between 60 and 30 days prior to the wedding will incur a payment of 60% of the projected revenue.
30 days or less
Cancellation between 30 – 0 days prior to the wedding will incur a fee of 100% of the projected revenue.
*The base administration fee is $200.00 and an additional fee may apply depending on the number of hours work completed.

SALES OF LIQUOR
Due to Licensing Laws, all weddings and functions have up until 11pm  to purchase drinks from the bar.  Music must be turned down by 11.15 p.m. and off by 11.30, in consideration of neighbouring residents.  All guests will be given half an hour to leave.  A penalty fee maybe charged for extra time guests are on property.
There is NO BYO option available on our premises and we have a good range of beverages to choose from.  Should you request something in particular, please do not hesitate to order in advance.

BAR PAYMENT

For OPEN BAR arrangements and ADDITIONAL BAR REQUESTS the final payment is due in full at the end of the event/function. No other payment arrangements will be accepted. In terms of set BAR TABS, this MUST BE PAID IN FULL 2 DAYS IN ADVANCE.